Privacy Policy

Effective Date: 25th August 2025.

 

1. Who We Are

Supermarine RFC is a community rugby club based in Swindon. For any data protection queries, you can contact us via:

📧 Email: info@supermarinerugby.co.uk
📍 Postal Address: Supermarine RFC, Supermarine Road, Swindon, SN3 4BZ.

2. What Personal Data We Collect

We may collect and process the following data:
- Contact Information: Name, email address, phone number (via forms)
- Website Usage Data: IP address, browser type, pages visited (via cookies and analytics tools)
- Membership Data: Only if you fill out a form to register interest in playing or joining
- Safeguarding Queries: Any personal data submitted through safeguarding contact forms is treated confidentially

3. How We Use Your Data

We use your data for:
- Responding to your enquiries or requests
- Sending club updates or event details if you have opted in
- Improving the user experience on our website
- Managing safeguarding-related communications (if applicable)

We will never sell or rent your personal data.

4. Lawful Basis for Processing

We rely on the following lawful bases:
- Consent: Where you have opted in to receive communications
- Legitimate Interests: To operate and improve the website
- Legal Obligation: To meet safeguarding or governance responsibilities

5. Cookies & Analytics

Our website uses cookies to:
- Track how users interact with the site (via tools like Google Analytics)
- Improve performance and content

You can manage cookie preferences via your browser settings.

6. Sharing Your Data

We do not share your personal data with third parties unless:
- Required by law (e.g. safeguarding concerns)
- Necessary for website hosting, analytics, or email communication providers under contract

All third parties are required to comply with UK GDPR.

7. Data Storage and Security

Your data is stored securely using:
- Password-protected systems
- Encrypted servers (Google Workspace, hosting provider)
- Access controls (committee-only access to sensitive data)

We retain personal data only for as long as necessary for the relevant purpose.

8. Your Rights

You have the right to:
- Access a copy of your personal data
- Request correction or deletion
- Withdraw consent
- Complain to the Information Commissioner’s Office (ICO)

To exercise your rights, contact: info@supermarinerugby.co.uk

9. Children’s Privacy

We do not knowingly collect personal data from children under 13 via this website. Parental consent is required for junior team registrations offline.

10. External Links

Our website may contain links to external sites (e.g. RFU, sponsors, social media). We are not responsible for the content or privacy practices of these sites.

11. Changes to This Policy

We may update this Privacy Policy occasionally. Any changes will be posted on this page with an updated effective date.

Contact Us

For questions regarding this policy or your data rights, contact:
📧 Email: info@supermarinerugby.co.uk
📍 Address: Supermarine RFC, Supermarine Road, Swindon, SN3 4BZ.